To fix this problem go to File | Options select Schedule and make certain your Default start time and Default end time are the same as your base schedule. The options agree that you worked 10-hours on Monday, however, the options are saying your 10-hour Monday work period reflects 1.25-days of work, instead of 1-day of work. Let me explain one more time, your base calendar says you worked 10-hours on, say, Monday, which you want to reflect as 1-day of work. So you are working 10-hours, but performing, again, 1.25-days of work that equates to 3.75-days duration for a 3-day task on the Gantt chart. Another example, a task of 3-days on the Gantt chart will be reflected as 3.75-days duration, when it should be 3-days duration. You want 1-day of work per 10-hour period, as the base calendar specifies. The confusion is that you are working 10-hours as the base calendar specifies, but performing 1.25-days work per 10-hour period. Not good!Ī 2-day task on the Gantt chart should have a duration of 2-days. As an example, if your calendar options say the hours per day are 8 while your base calendar says they are 10, then Microsoft Project 2013 will display a two day task on your Gantt chart, but say the duration is 2.5 days. You want to make certain that these default options reflect your base calendar, otherwise, your task durations may conflict. Click OK, and Microsoft Project 2013 will now use your defined 4×10 work week for defining tasks.Īnother important item to note is that Microsoft Project 2013 also has calendar options that it uses to specify default start time and hours per day when no date or time is specified. In the Calendar drop down menu select 4×10 Work Week, Figure 10. This brings up the Project Information for ‘Project Name’ dialog box. So click Project from the upper tab menu, and then select Project Information, Figure 9. You now have to let Microsoft Project 2013 know that the 4×10 schedule is the one to use for defining tasks. Good, you have your 4×10 work week calendar defined. Click OK again to exit the Change Working Time dialog box. As mentioned Sunday, Friday, and Saturday are set to be nonworking days. Click OK and you now have ten hour workdays set up for Monday, Tuesday, Wednesday, and Thursday. In the below time cells, set the morning shift from 7:00 am to 12:00 pm, and the afternoon shift from 1:00 pm to 6:00 pm, Figure 8. Toggle the Set day(s) to these specific working times on. Next, again with the control key held down, select all the working days: Monday, Tuesday, Wednesday, and Thursday. Then select the toggle Set days to nonworking time, Figure 7.Īll your nonworking days are now set. With the control key held down select all the non-working days: Sunday, Friday, and Saturday. This brings up the Details for ‘’ dialog box, which is where we shall set the 4-day work week as the default calendar. Select the Details button on the right side of the dialog. This means that the default working days and time will be used, if an alternative work week is not scheduled. Next, select the Work Weeks tab in the Change Working Time dialog, Figure 6. You can add additional exceptions for other holidays. You now have a work day exception for the Thanksgiving holiday. In the below Exceptions tab type in the holiday Thanksgiving with the appropriate Start and Finish dates, Figure 5. Now back to the Change Working Time dialog, the For calendar menu selection is set to “4×10 Work Week”, Figure 4. This then makes a copy of the Standard calendar under the calendar name “4×10 Work Week”. Set the toggle to Make a copy of, and set the drop down menu to Standard calendar. When the Create New Base Calendar dialog box appears, Figure 3, type the name (e.g. Select the Create New Calendar button, Figure 2. This brings up the Change Working Time dialog box. This is done by selecting the project tab at the top of the screen, and then clicking on the Change Working Time icon, Figure 1. The first step in the process is to create a new calendar for your 4-day work week. This article describes the process of creating a default 10-hour per day, 4-day work week with holidays for your tasks in an Microsoft Project 2013 project. You can change this default calendar to one that’s more suitable for the type of work being performed, such as a 10-hour per day, 4-day work week calendar. Microsoft Project is set to a default 8-hour per day, 5-day work week. The default project calendar is used by Microsoft Project 2013 to set the working days and times for project tasks. Before you begin scheduling tasks in Microsoft Project 2013, it is important to create a calendar that represents the default working days for project tasks.